• Negotiate licenses with source to obtain the best possible price
• Make sure there aren't already licenses within your organization that you can draw upon
• Have a contract signed by both parties so you get the same rate when your rep changes

• Detailed chronological correspondence helps the flow of license negotiations
• License negotiation is made easy by our patented process of detailed rate and discounts entry and automated letter generation to solidify your negotiations.

  You can include your own special terms, or our team can customize your solution to generate letters to your exact specifications.

  LicensePro even lets you record such as a source's reproduction fees so you'll know exactly how much a scan or screener should cost before you ask for it.

• Request content from multiple vendors
• Receive content, possibly for multiple projects at once, in an organized manner
• Distribute content for various projects to designers
• Know where valuable originals or artifacts are at any time
• Return originals or artifacts before loan expiration to avoid overdue fees

• Centralized contact and correspondence information lets everyone know who the current rep is and whether or not someone else has already talked to them
• Track the location of multiple physical and digital versions of content
• Automatically imports content meta data so you can find what you need fast
• Generate a detailed request for content without having to remember what file specifications you need or what contract it should be under
• See all content received and sent out for a project on one screen
• Receive content for the right project even with minimal details
• See what items are expected to arrive on a given day
• Quickly gather digital content for sending to a designer by project without needing to find each file

• Have a content editor choose selects from the groups of content received from various sources for the project
• Get a designer to lay out locations for those selects
• Figure out how much each layout will cost you to license

• Centralized contact and correspondence information lets everyone know who the current rep is and whether or not someone has already talked to them.
• Visual editors will love being able to communicate the exact image they're talking about with thumbnail representations.

  Selects can be made within the projects lightbox, allowing designers access to record the use of those items within the project.

  If your workflow permits, the selects process can be eliminated by changing RightsPro's defaults to mark all new content as selected.

• See the licensing cost of a draft page, section, or the entire project before you've committed.

• Notify each source of what content you're using, often by that source's ID, and how you're using it
• Be sure you get every discount that applies
• Match up vendors' invoices to your payments
• Verify all content has been paid or reported to the source before going to production

This is the most important step in the content licensing process.

Failing to report an image could lead to a lawsuit.

Missing a discount could cost you hundreds of dollars.

The automatically generated purchase orders reference your original contract and again show your project details so there's no question about the context of your report. The current fees and any past payments to this source, which may now be partially credited back due to discounts, are also shown.

A report of the content used accompanies the purchase order. Every detail of the content — including source IDs, credit lines, how and where it was used within the project, when it was received, and of course, the individual licensing fees and discounts — are displayed next to a thumbnail of the content so there's no confusion about what you're reporting to the source.

• Find and distribute high quality content
• Create credit line reports
• Determine the total reproduction and licensing fees for the project
• Verify that all content and reproduction fees have been paid
• Verify that any originals still being held are returned to the source

• The production team can use the same project lightbox you used for selections to retrieve the high-quality versions of content needed for production to replace the FPOs
• If the production staff is out-of-house or doesn't have access to RightsPro, you can easliy gather the needed files by project without searching for each of them, and automatically copy them to a new location or burn a CD or DVD.

  You can quickly create reports that show which originals still need to be returned to their source and where they are.

• Your first look at a project record always shows you a summary for each source and the licensing or payment status for each piece of content being used, sorted by urgency: paid content at the bottom, unreported content at the top.
• You can also see all reproduction and licensing fees and their payment status on one report.

• Determine which types of relicensing have been negotiated and with which vendors
• Estimate the licensing costs for the relicense project, taking into account any negotiated relicensing discounts
• Report and pay for sources' content for the new project

From the project record you can see on one screen the different types of negotiated relicensing for each license.

Simply creating the new project from the original lets you duplicate the content used in the original project.

All that's left to do is create the new purchase orders to send to each source. LicensePro makes sure you get the appropriate re-licensing discount and even determines whether it can be used in combination with other discounts.

It's never been so easy.